From Excel to a single screen
1 week
Initial setup
2 weeks
Team adaptation
1 month
Full use
Single dashboard
Sales, payments, tasks
AEC Akademi delivers software and project management training to the architecture, engineering and construction sector, and also offers corporate consulting. Founded in 2022, it is based in Adana.
Selling training is a process of its own: an interested person, a quote, installment payments, enrollment and follow-up. In this structure the critical question is: which candidate is at which stage, who is handling them, where did collection stall?
The process ran in Excel sheets. Records were kept, but the accuracy of the information could not be verified; who did what and when could not be told by looking at the sheet.
The cost was concrete: the same work was done twice, time was lost and some customers slipped away. As the team grew, the sheet would fall even further short.
Because information could not be verified, there was work done twice, lost time and even lost customers.
AEC Akademi
The decision came not after a crisis but before an expansion period. The academy was entering a new period and wanted to enter it systematically. In other words, the ground was laid before the problem grew and overflowed.
The alternatives were evaluated one by one: developing their own software, local software and Zoho's competitors. The decision came down to practicality.
We were entering a new period, an expansion period, and we wanted to go into it more systematically.
AEC Akademi
Once the Zoho decision was made, choosing a partner remained. The academy also spoke with another Zoho partner and in the end decided to work with Eksenium, Zoho partner in Türkiye. What decided it was not technical checklists but the conversation itself.
We had a warmer and more convincing conversation; the process we ran with the other partner was colder.
AEC Akademi
The initial setup took one week. It took one month for the system to carry all of the daily work; during that time the sales side spent the most time, because the main flow was there.
The team had just been formed at the time and the software was new too; there were difficulties in the first days. Adaptation was completed in two weeks and the system settled.
1 week
System went live
1 month
Adaptation took 2 weeks
Today the work is managed from a dashboard: total sales, the temperature distribution of candidates (cold, warm, hot), payments due and the task status of sales reps all sit on the same screen.
So the gain comes not from an automation but from visibility. Answering the manager's "how are things going" question no longer requires merging sheets, only looking at one screen.
The academy is candid about today: the system has settled, small hiccups still come up, but these are seen as a natural part of the process.
The charts on the home page are the areas I use most and that make my job easier.
AEC Akademi
We researched our own software, local software and Zoho alternatives; we chose Zoho after seeing that Zoho would be more practical. On the partner side, we had a warmer and more convincing conversation; the process we ran with the other partner was colder.
Today we have a system we are more in command of and manage easily. There are still errors, but we see them as normal. We are pleased with the time saved and the command over information.
30+
projects
99%
client satisfaction
3 channels
post-implementation support
We prepare a concrete proposal and a live demo based on your current system, your goals, and your timeline. No commitment before the contract.